Investing in new cleaning equipment is a smart move for improving efficiency, safety, and cleaning standards. But even the best machine won’t deliver results if your team doesn’t know how to use it properly.
That’s why training is just as important as the equipment itself.
Whether you’re introducing a new floor scrubber, steam cleaner, or vacuum system, here are some best practices to ensure your team is confident, capable, and ready to perform.
Start with a Clear Training Plan
Before the equipment even arrives, create a step-by-step training plan:
- Who needs training?
- What’s the goal (e.g. basic operation, maintenance, troubleshooting)?
- Will training be done in-house or by the supplier?
Having a clear plan prevents confusion and sets expectations from day one.
Use Manufacturer Resources
Most cleaning machine manufacturers provide:
- Instruction manuals
- Safety guidelines
- Video tutorials
- In-person or virtual training sessions
Take advantage of these tools—they’re often designed to make learning faster and safer.
Train Hands-On, Not Just in Theory
Nothing replaces hands-on practice. Let staff:
- Touch and inspect the machine
- Run it in a safe, test area
- Practice cleaning techniques on real surfaces
This builds muscle memory and confidence while preventing costly mistakes.
Focus on Safety First
Cleaning machines can cause accidents if misused. Always include:
- PPE requirements
- Emergency shut-off locations
- Safe chemical handling procedures
- Electrical or water hazard awareness
Bonus tip: Post safety checklists near storage areas for easy reference.
Train for Daily Maintenance Too
Don’t stop at operation—teach staff how to:
- Empty recovery tanks
- Clean filters and brushes
- Perform basic inspections
Proper maintenance extends machine life and prevents breakdowns that disrupt workflows.
Designate “Super Users” or Equipment Champions
Identify a few team members to become go-to experts on the equipment. These “super users” can:
- Help onboard new staff
- Troubleshoot minor issues
- Ensure best practices are followed
This peer-to-peer model keeps training consistent and scalable.
Track Completion & Competency
Keep records of who has been trained on what machines. Consider using:
- Sign-off sheets
- Digital training logs
- Quick quizzes or skills assessments
This is especially useful in regulated industries or when health and safety audits occur.
Review and Refresh
Don’t assume one training session is enough. Revisit equipment training:
- When a new model is introduced
- After an incident or equipment misuse
- Every 6–12 months as a refresher
Regular reviews ensure skills stay sharp and safety remains a priority.
Final Thoughts
Training is more than a box to tick—it’s an investment in your team’s safety, efficiency, and confidence. When staff are properly trained, they take more pride in their work, reduce machine downtime, and maintain a cleaner, safer environment.
At Motion, we offer hands-on training and support with every equipment purchase—because we believe great equipment deserves a great team behind it.
Looking to train your staff on new cleaning machines?
Book an on-site demo or training session with our experts.